Last updated: April 2026

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Polar X (“we”, “us”, or “our”) is committed to protecting and respecting your privacy.

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This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website or get in touch with us.

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1. Who We Are

 

Polar X is a UK-based event activation service providing instant print photography and content capture for brands, events, and cultural experiences.

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If you have any questions about this policy, you can contact us at:
Email: hello@polarxsociety.com

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2. What Information We Collect

 

We may collect and process the following data:

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Information you provide directly:

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• Name

• Email address

• Company or organisation (if provided)

• Event details (such as date, location, and requirements)

• Any additional information you include in your enquiry

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Information collected automatically:

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• Basic website usage data (e.g. pages visited, time on site)

• Device and browser type

• IP address (via analytics tools)

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3. How We Use Your Information

 

We use your information to:

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• Respond to enquiries and provide quotes

• Communicate with you about your event

• Deliver our services

• Improve our website and user experience

• Maintain internal records

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We will only use your data where we have a lawful basis to do so, typically:

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• To respond to your enquiry

• To fulfil a contract

• For legitimate business interests

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4. How We Store and Protect Your Data

 

We take appropriate measures to protect your personal data from unauthorised access, loss, or misuse.

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Your data is stored securely and only retained for as long as necessary to fulfil the purposes outlined in this policy.

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5. Sharing Your Information

 

We do not sell your personal data.

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We may share your information with trusted third parties where necessary, such as:

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• Website hosting providers (e.g. Wix)

• Email or communication platforms

• Analytics services (e.g. Google Analytics)

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These providers are required to handle your data securely and in accordance with data protection laws.

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6. Cookies

 

Our website may use cookies to improve your browsing experience and analyse website traffic.

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You can choose to disable cookies through your browser settings.

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7. Your Rights

 

Under UK data protection law, you have the right to:

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• Access the personal data we hold about you

• Request correction of inaccurate data

• Request deletion of your data

• Object to or restrict processing

• Withdraw consent at any time

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To exercise any of these rights, please contact us at:
hello@polarxsociety.com

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8. Third-Party Links

 

Our website may contain links to other websites. We are not responsible for the privacy practices of those sites.

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9. Updates to This Policy

 

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

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10. Contact

 

If you have any questions about this Privacy Policy or how your data is handled, please contact:

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Email: hello@polarxsociety.com