Privacy Policy
Last updated: April 2026
Polar X (“we”, “us”, or “our”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website or get in touch with us.
1. Who We Are
Polar X is a UK-based event activation service providing instant print photography and content capture for brands, events, and cultural experiences.
If you have any questions about this policy, you can contact us at:
Email: hello@polarxsociety.com
2. What Information We Collect
We may collect and process the following data:
Information you provide directly:
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Name
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Email address
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Company or organisation (if provided)
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Event details (such as date, location, and requirements)
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Any additional information you include in your enquiry
Information collected automatically:
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Basic website usage data (e.g. pages visited, time on site)
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Device and browser type
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IP address (via analytics tools)
3. How We Use Your Information
We use your information to:
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Respond to enquiries and provide quotes
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Communicate with you about your event
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Deliver our services
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Improve our website and user experience
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Maintain internal records
We will only use your data where we have a lawful basis to do so, typically:
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To respond to your enquiry
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To fulfil a contract
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For legitimate business interests
4. How We Store and Protect Your Data
We take appropriate measures to protect your personal data from unauthorised access, loss, or misuse.
Your data is stored securely and only retained for as long as necessary to fulfil the purposes outlined in this policy.
5. Sharing Your Information
We do not sell your personal data.
We may share your information with trusted third parties where necessary, such as:
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Website hosting providers (e.g. Wix)
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Email or communication platforms
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Analytics services (e.g. Google Analytics)
These providers are required to handle your data securely and in accordance with data protection laws.
6. Cookies
Our website may use cookies to improve your browsing experience and analyse website traffic.
You can choose to disable cookies through your browser settings.
7. Your Rights
Under UK data protection law, you have the right to:
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Access the personal data we hold about you
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Request correction of inaccurate data
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Request deletion of your data
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Object to or restrict processing
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Withdraw consent at any time
To exercise any of these rights, please contact us at:
hello@polarxsociety.com
8. Third-Party Links
Our website may contain links to other websites. We are not responsible for the privacy practices of those sites.
9. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.
10. Contact
If you have any questions about this Privacy Policy or how your data is handled, please contact:
Email: hello@polarxsociety.com